Problem: WordCamp Philly 2020 needed a digital form of the ‘Workbook’ for this year’s virtual event
Solution: A customizable digital companion with information, sponsor swag, and guided note-taking space
Tools: Google Docs, Slack
Date: Fall 2020
Deliverable: Google Doc
This digital workbook was made for the attendees of WordCamp Philly 2020 to help them make the most out of the virtual conference. Attendees download a copy of the workbook to use in their Google Drive or Word Processor. Each section has note taking space with suggestions on how to fill these spaces.
Make a copy of the WordCamp Philly 2020 Workbook for yourself:
COVID-19 changed a lot about the annual WordCamp events, and a lot about event planning. No one on the organizing committee for WordCamp Philly 2020 had a solid idea of what a Workbook would look like in an online format for a virtual event. I had few points of reference, so I decided to start with primary research by interviewing other members of the organizing committee. As a new member of the committee, I was fortunate to work with many passionate, expert WordPress users that have been going to and organizing WordCamps for over a decade.
I asked other members of the organizing committee the same questions over Slack.
Here are some of their responses:
What is a Workbook?:
Why go to WordCamp Philly?:
What do you hope to gain from a virtual conference this year?:
Do you take notes?
I decided a Google Doc would be the best platform for it’s universality and level of customization. Word documents are easier to use and more malleable than PDFs. A downloadable version of the Google Doc allowed attendees to make a copy of the Workbook for their own personal use during the event, and to keep in their files to reference afterwards:
The document is made for the user to add or change everything. Before each section, there are suggestions for how to use the note-taking space:
Table of Contents created a helpful sidebar for easy navigation. There were a lot of events happening simultaneously and in different locations online. This sidebar made it easy for the user to look up the details of a session within the document and find the note-taking space of a session that interests them:
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